1. Before You Begin to Install TallyPrime:

1. System Requirements:

Ensure your computer meets the minimum system requirements for TallyPrime. You can find these on the Tally Solutions website or within the installer itself. Crucially, you’ll need a 64-bit operating system as TallyPrime no longer supports 32-bit systems.

2. Backup:

It’s highly recommended to create a complete backup of your existing data (if applicable) before installing any new software.

3. Internet Connection:

An active internet connection is necessary for downloading the installer and activating your license.

4. Tally.ERP 9 Upgrade:

If you’re upgrading from Tally.ERP 9, refer to the specific upgrade process documentation provided by Tally Solutions.

2. Downloading the Installer:

Visit the Tally Solutions Download Page: Go to the official Tally Solutions download page.

Choose the Installer: Select the latest version of the TallyPrime installer file compatible with your operating system (Windows, macOS, etc.). Double-check the system architecture (32-bit or 64-bit) to ensure compatibility.

3. Running the Installer:

Locate the Downloaded File: Once downloaded, locate the installer file (usually named “tallyprime.exe” or similar).

Start the Installation: Double-click the installer file to launch the setup process.

Welcome Screen: You’ll be greeted by a welcome screen. Follow the on-screen instructions provided by the installation wizard.

4. Installation Options:

New Installation: Choose this option for a fresh installation of TallyPrime on your system.

Update (if applicable): For users upgrading from Tally.ERP 9, you might see an update option if a compatible upgrade path exists. This preserves your existing data during the upgrade process.

5. License Agreement:

Read and Accept: Carefully review the license agreement presented by the installer. Click “Accept” if you agree to the terms and conditions.

6. Installation Configuration:

Installation Folder: Select the desired folder where you want to install TallyPrime. The default installation location is usually displayed.

Desktop Shortcut (Optional): Choose whether to create a desktop shortcut for easy access to TallyPrime after installation.

7. Confirmation and Installation:

Review Settings: Double-check the chosen installation folder and other settings before proceeding.

Start Installation: Click the “Install” button to begin the installation process. The installer will download and install the necessary files.

Installation Progress: Monitor the progress bar as the software is installed on your system.

8. License Activation:

License Details: Once the installation finishes, you’ll need to configure your TallyPrime license. Enter your valid TallyPrime license details when prompted.

Activation Methods: You might be offered online or offline activation methods depending on your internet connectivity and license type.

9. Launch TallyPrime:

Start the Application: After successful license activation, you should have the option to launch TallyPrime directly from the installation wizard.

Additional Notes:

The specific installer interface and options might vary slightly depending on the downloaded version and your operating system.

Consult the official Tally documentation or support resources for detailed instructions and troubleshooting assistance specific to your situation.

Consider seeking professional guidance from a qualified Tally consultant if needed, especially for businesses with complex configurations or requiring data migration from older versions.

By following these steps and considering the additional notes, you should be able to successfully install TallyPrime on your system and start exploring its functionalities.

1. Printing Invoices in TallyPrime:

1. Open the Invoice:

Navigate to the specific sales voucher (invoice) you want to print. You can access this through various routes, such as the Sales Register or directly searching for the voucher.

2. Print Menu:

Access the print options in two ways:

Keyboard Shortcut: Press Ctrl+P on your keyboard.

Right-Click Menu: Right-click anywhere on the invoice screen and select “Print”.

3. Print Preview (Optional):

Click “Preview” (F9) to view a digital preview of the invoice before printing.

Use the preview window to zoom in/out, adjust page breaks, and verify the layout.

4. Configure Printing Settings (Optional):

Click “Configure” (C) to access various printing settings.

Common options include:

Number of Copies: Specify how many copies of the invoice you want to print.

Printer Selection: Choose the desired printer from the available options.

Company Details: Configure how company information appears on the invoice (logo, address etc.).

Show Previous & Current Balances: Display the customer’s previous and current account balance on the printed invoice.

5. Print Confirmation:

Once satisfied with the preview and settings, click “Print” (P) to initiate printing.

2. Printing Reports in TallyPrime:

1. Locate the Report:

Navigate to the desired report you want to print. This can involve accessing various report menus depending on the report type (e.g., Statutory Reports, Inventory Reports, etc.).

2. Print Options:

Similar to invoices, access the print options through:

Keyboard Shortcut: Press Alt+P on your keyboard.

Right-Click Menu: Right-click anywhere on the report screen and select “Print”.

3. Print Preview (Optional):

Use the “Preview” (F9) option to view the report layout before printing. You can adjust zoom and page breaks if required.

4. Configure Printing Settings (Optional):

Click “Configure” (C) to access specific report-related settings. These might include:

Date Range Adjustment: For reports involving specific periods, you can define the date range to be printed.

Filtering Options: Some reports allow you to filter data further before printing (e.g., by account group, stock group etc.).

Presentation Options: You might be able to modify report presentation aspects like font size or column width.

5. Print Confirmation:

After reviewing the preview and configuring settings, click “Print” (P) to print the report.

Additional Tips:

Utilize frequently used print options conveniently through assigned function keys:

F5: Set the number of copies to be printed.

F6: Change or configure the printer settings.

F7: Modify the title and subtitle displayed on the printed document.

Alt+F7: Configure company details to be printed on the report.

Save Report as PDF: Explore the option to export specific reports as PDF files for digital sharing or archiving. This option might be available within the “Export” menu (Alt+E).

Refer to Documentation: For detailed instructions and understanding specific functionalities related to different reports or invoice formats, consult the official TallyPrime documentation or support resources.

By following these steps and considering the additional tips, you can efficiently print invoices and reports in TallyPrime, ensuring clear and well-documented records for your business.

unit 2

Here is a detailed and easy explanation of UNIT – II of Tally (as per your BCA/MCU syllabus), in simple English:

✅ UNIT – II: Accounting in Tally (Practical Concepts)

🔹 1. Create, Alter & Display Groups and Ledgers

Groups: Categories under which ledgers are classified (e.g., Capital, Sales).
- To Create:
  Gateway of Tally → Accounts Info → Groups → Create
- Alter / Display → Same menu.
Ledgers: Actual accounts (e.g., SBI Bank, Rent, Purchases).
- To Create:
  Gateway of Tally → Accounts Info → Ledgers → Create
- Each ledger belongs to a group.

🔹 2. All Accounting Voucher Types & Transactions

Common Voucher Types:
- Contra (F4) – Bank to cash or cash to bank.
- Payment (F5) – Expenses paid.
- Receipt (F6) – Money received.
- Journal (F7) – Adjustment entries.
- Sales (F8) – Sales transactions.
- Purchase (F9) – Purchase entries.

🔹 3. Create and Alter New Voucher Type

You can create customized voucher types (e.g., Custom Sales).
- Gateway of Tally → Accounts Info → Voucher Types → Create/Alter

🔹 4. Item & Account Invoice Transactions

Item Invoice: For goods with stock (used in inventory).
Account Invoice: For services (without stock items).

🔹 5. Excise Invoice

Used when selling excisable goods.
Shows excise duty separately.

🔹 6. Export Invoice

For export sales.
Contains:
- Buyer details
- Shipping details
- Currency (e.g., USD)

🔹 7. Transactions using Bill-wise Details

Useful when payments are linked to bills.
Activate:
F11 → Accounting Features → Maintain Bill-wise Details → Yes
Used in Sundry Debtors/Creditors.

🔹 8. Create, Alter & Display Cost Centre and Cost Categories

Cost Centre: Department, employee, project, etc.
Cost Category: Multiple parallel cost centres.

Example:
- Cost Category: Project
- Cost Centres: Project A, Project B

🔹 9. Allocation in Voucher Entry

When entering a voucher, Tally allows assigning amount to cost centre(s).
Example: Salary expense split between HR and IT departments.

🔹 10. Creating Cost Centre Class

Predefined allocation of cost centres.
Reduces manual entry every time.
Access:
Gateway of Tally → Accounts Info → Cost Centre Classes

🔹 11. Invoice Entry in a Class Situation

Using predefined voucher class, entries become automatic.
Example: Sales class that auto-fills ledger, tax, etc.

🔹 12. Create, Alter & Delete Foreign Currencies

Tally allows multiple currencies.
- Gateway → Accounts Info → Currencies → Create
- Enter currency symbol, rate of exchange.

🔹 13. Voucher Entry using Foreign Currency

Used when billing/receiving in USD, EUR, etc.
System auto-calculates INR based on exchange rate.

🔹 14. Bank Reconciliation (BRS)

Match Tally’s bank transactions with bank statement.
Access:
- Gateway → Banking → Bank Reconciliation

🔹 15. Interest Calculations

a) Using Simple & Advance Parameters

Tally can auto-calculate interest.
- Activate in ledger: Activate Interest Calculation → Yes
Simple: Fixed rate.
Advanced: Rate based on number of days, due date, past due, etc.

b) Interest on Outstanding Balances

Applied to entire balance in ledger.

c) Interest on Invoices

Applied to individual invoice amounts.

🔹 16. Use of Voucher Class

Pre-defined templates for fast data entry.
Example: Voucher class for GST sales that auto-applies tax ledgers.

🔹 17. Adjustment of Interest

Interest can be adjusted using:
- Journal Entry
- Debit/Credit Note

🔹 18. Creation of Voucher Class

Go to:
Accounts Info → Voucher Types → Alter/Create → Use Class → Yes
Define voucher class:
- Auto-fills ledgers
- Automates calculations

🔹 19. Invoice Entry in a Class Situation

Select the voucher class during entry.
System auto-fills tax, discounts, etc.

If you want:

Bengali explanation ✅
Short revision notes ✅
PDF file ✅
Just tell me!

How to Use Keyboard Shortcuts in TallyPrime: 4 Easy Ways

1. General Navigation:

Ctrl + Home: Move to the first field or first line.

Ctrl + End: Move to the last field or last line.

Tab: Move to the next field.

Shift + Tab: Move to the previous field.

F1: Access Help (context-sensitive based on the current screen).

F2: Edit the current field.

F4: Close the current screen.

Alt + F4: Exit TallyPrime (confirm with a pop-up window).

Ctrl + O: Open an existing Tally.TDP file (data file).

Ctrl + S: Save the current voucher or report.

Ctrl + Z: Undo the last action.

Ctrl + Y: Redo the last action (if possible).

Ctrl + A: Select all data in the current field or screen.

2. Data Entry and Manipulation:

Ctrl + Alt + R: Rewrite data in the current field.

F12: Configure options for the current field or screen.

Enter: Move to the next line or field (depending on the context).

Up/Down Arrow Keys: Navigate through entries in a list or table.

Delete: Delete the selected characters or data.

Backspace: Delete the character before the cursor.

3. Vouchers and Reports:

Ctrl + G: Switch to the “Go To” feature to access various reports, create masters, and vouchers.

Alt + F1: Access context-sensitive help related to the current voucher or report.

Ctrl + F2: Calculate totals in the current voucher (if applicable).

Ctrl + P (Invoices): Print the current invoice.

Alt + P (Reports): Print the current report.

F9: Open a preview of the current invoice or report before printing.

Ctrl + E: Export the current voucher or report (depending on available options).

4. Additional Shortcuts:

Spacebar: Mark or unmark an option in a checkbox field.

Esc: Cancel the current action or close a pop-up window.

F5: Set the number of copies to print (within the print preview window).

F6: Change or configure the printer settings (within the print preview window).

F7: Modify the title and subtitle displayed on the printed document (within the print preview window).

Alt + F7: Configure company details to be printed on the report (within the print preview window).

Benefits of Using Keyboard Shortcuts in TallyPrime:

Increased Efficiency: Mastering keyboard shortcuts allows for quicker navigation and data entry, saving you time compared to using the mouse for every action.

Improved Accuracy: Shortcuts minimize the risk of errors that might occur while clicking through menus with a mouse.

Enhanced Workflow: Streamlined navigation and data manipulation contribute to a smoother overall workflow within TallyPrime.

Finding More Shortcuts:

Tally Help: Explore the official Tally Help resources or documentation for a comprehensive list of keyboard shortcuts categorized by functionality.

Contextual Help (F1 Key): Press F1 within specific screens or fields to access context-sensitive help, which often includes relevant keyboard shortcuts.

By incorporating these keyboard shortcuts into your workflow, you can unlock the full potential of TallyPrime and manage your business finances with greater efficiency and accuracy.

1. Prerequisites for Creating a Group Company:

Ensure all member companies (sister concerns or branches) you want to include in the group have already been created in TallyPrime.

Verify that the member companies have:

Same Base Currency Symbol: This ensures consistent financial reporting across the group. You can check this in the Company Creation/Alteration screen for each member company.

Uniform Books/Charts of Accounts: Corresponding ledgers (accounts) should have the same names across all member companies for accurate consolidation of accounts and Management Information System (MIS) reports.

2. Steps to Create a Group Company:

1. Load Member Companies:

Press Alt + F3 (Select Company) to open the “Select Company” screen.

Load the individual member companies you want to include in the group company. You can select multiple companies using the Shift or Ctrl key while clicking.

2. Open Group Company Creation Screen:

Press Alt + K (Company) to access the “Company” menu.

Select Create.

In the “Company Creation” screen, press Alt + R (Group Company) to switch to the Group Company creation mode.

3. Enter Group Company Details:

In the “Company Creation” screen, fill in the following details for the group company:

Name: Enter the desired name for your group company.

Mailing Name: Specify the mailing address for the group company (optional).

You can leave other fields like Address and Opening Balance blank for now.

4. Select Member Companies:

In the “Member Companies” field, a list of loaded companies will be displayed.

Select the checkboxes next to all the member companies you want to include in the group.

5. Save and Accept:

Press Ctrl + A or click the “Accept” button to save and create the group company.

3. Additional Notes while creating a Group Company in TallyPrime:

You can access and manage the group company like any other company in TallyPrime. It will not contain any initial transactions on its own.

To consolidate financial data and generate group reports, you’ll need to utilize TallyPrime’s consolidation features.

Benefits of Creating a Group Company in TallyPrime:

1. Consolidated Financial Reporting:

View the combined financial performance of all member companies under one umbrella, providing a holistic view of the group’s financial health.

2. Improved MIS Reports:

Generate reports that analyze the group’s overall performance across various aspects, aiding strategic decision-making.

3. Centralized Control:

Manage and monitor the financial activities of all member companies from a single platform.

1. Prerequisites for viewing consolidated financial data:

Ensure you’ve already created a group company in TallyPrime that includes all the member companies you want to consolidate. Refer to the previous guide on creating a group company in TallyPrime if needed.

2. Viewing Consolidated Financial Statements:

1. Load the Group Company:

Press Alt + F3 (Select Company) to open the “Select Company” screen.

Load the group company you created for consolidation.

2. Access Financial Statements:

Navigate to the financial statements you want to view for the consolidated data. Common options include:

Balance Sheet: Press Alt + F1 (Balance Sheet).

Profit & Loss Account: Press Alt + F2 (Profit & Loss).

3. Consolidated View:

By default, TallyPrime displays the consolidated financial data for the group company. This incorporates the combined information from all member companies included in the group.

4. Analyzing Data (Optional):

Utilize the features within the report view to analyze the consolidated data:

Comparative Analysis: Compare the current period’s consolidated data with previous periods to identify trends.

Drill Down (if applicable): Some reports might allow you to drill down into specific accounts or groups for a more granular analysis.

Exporting Reports: Export the consolidated reports to formats like Excel for further analysis or sharing (if available).

3. Comparing with Member Companies (Optional):

1. Access Member Company List:

While viewing the consolidated financial statement in the group company, press Alt + N (Member Companies).

2. View Individual Statements:

A list of member companies included in the group will be displayed.

Select a specific member company to view its individual financial statements for comparison.

Additional Tips for Consolidated Financial Data of Group Companies in TallyPrime:

1. Consolidated Journal Entries:

You can access the consolidated journal entries for the group company to understand the underlying transactions contributing to the consolidated financial statements.

2. Consolidation Reports:

While TallyPrime primarily focuses on consolidated financial statements, some third-party add-ons might offer more specialized consolidation reports for in-depth analysis (consult authorized Tally service providers for details).

Benefits of Viewing Consolidated Data:

1. Improved Decision-Making:

Gain a holistic view of your group’s financial performance, enabling better-informed strategic decisions.

2. Performance Monitoring:

Track the overall profitability, liquidity, and solvency of your entire business group.

3. Performance Comparison:

Compare the consolidated performance with individual member companies to identify areas for improvement.

By following these steps and exploring the available functionalities, you can effectively utilize TallyPrime to view and analyze the consolidated financial data of your group companies, ensuring a clear understanding of your overall business health.

Steps to Alter the Group Company:

1. Access Company Alteration:

Press Alt + K (Company) to access the “Company” menu.

Select Alter.

2. Select Group Company:

In the “Company Alteration” screen, a list of companies will be displayed.

Select the group company you want to modify from the list.

3. Modify Details (Optional):

You can edit the following details for the group company (if needed):

Name: Change the name of the group company.

Mailing Name: Update the mailing address for the group company (optional).

You can leave other fields like Address and Opening Balance unchanged unless necessary.

4. Manage Member Companies:

This is the crucial aspect of altering a group company:

1. Add Members:

In the “Member Companies” field, a list of companies will be displayed. Any companies currently included in the group will be marked.

Select the checkboxes next to all the additional member companies you want to include in the group.

2. Remove Members:

If you want to remove any existing member companies from the group, uncheck the corresponding checkboxes next to their names in the “Member Companies” list.

Important Note: Removing a member company can have implications for previous consolidated data. It’s recommended to consult an accounting professional or Tally support resources before removing members, especially if you rely on historical consolidated reports.

3. Save and Accept:

After making the necessary changes, press Ctrl + A or click the “Accept” button to save the alterations to the group company.

Additional Considerations:

1. Impact on Consolidated Data:

Altering member companies in a group can affect previously generated consolidated reports. You might need to regenerate consolidated reports after modifying the group composition.

2. Data Backup:

It’s always advisable to create a data backup before altering a group company, especially if you plan to remove members, to ensure you have a recoverable state in case of unforeseen issues.

Benefits of Altering a Group Company in TallyPrime:

1. Maintain Updated Information:

Keep the group company details and member companies list current to reflect any changes within your business structure.

2. Consolidation Flexibility:

Add or remove member companies from the group as needed to adapt to evolving business needs and ensure accurate consolidated reporting.

By following these steps and considering the additional points, you can effectively alter group companies in TallyPrime, ensuring your consolidated financial data reflects the most recent structure of your business group.

Remember to consult relevant resources for guidance on managing consolidated data after altering the group composition.

unit 3

Here is a clear and detailed explanation of UNIT – III of Tally from the MCU BCA Syllabus, in simple English. This unit mainly focuses on Budgets, Job Costing, Stock Management, Reports, and Vouchers.

✅ UNIT – III: Advanced Features of Tally

🔷 1. Budgets in Tally

➤ Create, Alter & Delete Budgets for:

Groups (e.g., Expenses)
Ledgers (e.g., Rent A/c)
Cost Centres (e.g., Department-wise budget)

📍 Path:
Gateway of Tally → Accounts Info → Budgets → Create

Set budget amount and period (monthly/quarterly/yearly).

➤ Defining Credit Limit & Credit Period

Set for Sundry Debtors or Creditors.
Credit limit = max amount customer can owe.
Credit period = number of days allowed for payment.

📍 Path:
Accounts Info → Ledgers → Alter → Set credit limit

➤ Display Budgets & Variance

Compare actual vs budgeted values.

📍 Path:
Gateway → Display → Trial Balance → Alt+C → Budgets & Variance

🔷 2. Scenario Management

➤ Create, Alter & Delete a Scenario

Scenarios show what-if analysis without affecting actual books.
Include/exclude: Optional Vouchers, Reversing Journals, etc.

📍 Path:
Accounts Info → Scenarios → Create/Alter/Delete

🔷 3. Job Costing in Tally

➤ Enabling Job Costing

📍 Path:
F11 → Accounting Features → Maintain Job Costing → Yes

➤ Master Creation & Configuration

Create Job (as cost centre).
Assign cost categories like Projects or Contracts.

📍 Path:
Accounts Info → Cost Centres → Create

➤ Voucher Type & Class for Stock Transactions

Create voucher class for Job costing.
Auto allocate stock to jobs.

➤ Transfer Journal (Between Godowns)

Records stock movement between godowns.

📍 Path:
Inventory Vouchers → Journal (F7) → Type: Stock Journal

➤ Consumption Journal Transactions

Record material consumption for job or project.
Debit: Consumption, Credit: Stock Item

➤ Payment Voucher

Records expenses (like wages, rent) related to job.

📍 Path:
Accounting Vouchers → F5 (Payment)

🔷 4. Reports in Tally

➤ Stock / Job Related Reports

Godown Summary – Shows stock by location.
Job Work Analysis – Job-wise material issued/consumed.
Material Consumption Summary – Raw material consumption report.

➤ Financial Reports

Balance Sheet – Company’s assets & liabilities.
Profit & Loss A/c – Net profit or loss for a period.
Trial Balance – All debit and credit balances.
Ratio Analysis – Quick financial health check (e.g., Current Ratio).

🔷 5. Account Books in Tally

➤ Books like:

Cash/Bank Book
All Ledgers
Group Summary & Group Vouchers
Sales Register
Purchase Register
Journal Register

📍 Path:
Gateway → Display → Account Books

🔷 6. Cost Centre Reports

Cost Centre Summary – Total allocated amount.
Category Summary – Shows data by cost category.
Breakup Reports – Shows details by ledger/group.

📍 Path:
Gateway → Display → Cost Centres

🔷 7. Outstanding Reports

Receivables – What others owe to you.
Payables – What you owe others.
Interest Receivable/Payable – Interest on due amounts.

📍 Path:
Gateway → Display → Statements of Accounts → Outstanding

🔷 8. Other Reports

➤ Statistics

Total number of ledgers, vouchers, stock items, etc.

➤ Cash Flow & Fund Flow

Cash Flow – All inflows/outflows of cash.
Fund Flow – Movement of funds (including non-cash).

🔷 9. Day Book

A daily log of all transactions.
📍 Path:
Gateway → Display → Day Book

🔷 10. List of Accounts

Shows all ledgers, groups, voucher types, etc.
📍 Path:
Gateway → Display → List of Accounts

🔷 11. Reversing Journals, Optional Vouchers, Post-Dated Vouchers

Reversing Journal: Auto-reverses on next day. Used for provisions.
Optional Voucher: Not recorded until made regular.
Post-Dated Voucher: Future dated entries that activate on that date.

Here is a complete and clear explanation of UNIT – IV of Tally from the MCU BCA Syllabus, explained in simple English with all key topics covered:

✅ UNIT – IV: Inventory Management in Tally

This unit focuses on managing stock, godowns, inventory vouchers, cost estimation, pricing, and generating various inventory reports.

🔷 1. Create, Alter & Display Stock Groups and Stock Items

Stock Groups: Like categories for items (e.g., Electronics, Furniture).
- Path: Gateway → Inventory Info → Stock Groups → Create/Alter/Display
Stock Items: Actual products (e.g., Laptop, Chair).
- Path: Gateway → Inventory Info → Stock Items → Create/Alter/Display

🔷 2. Stock Item Behavior Settings

Found in: F12: Configure or during stock item creation.

✅ Costing method (e.g., FIFO, LIFO, Average Cost)
✅ Market valuation method (e.g., Average Price, Last Purchase Cost)
✅ Treat all sales as new manufacture – Used in manufacturing businesses.
✅ Treat all purchases as consumed – For services or direct use.
✅ Rejections inward treated as scrap – Defective returns recorded as scrap.
✅ Ignore negative balances – Allows billing even if stock is negative.
✅ Difference due to physical counting – Auto-adjusts mismatch after stock audit.

🔷 3. Stock Categories

Further classification of stock across groups.
Useful when same item belongs to different lines.

📍 Path: Inventory Info → Stock Categories → Create/Alter/Display

🔷 4. Units of Measure

Simple Units: Single units (pcs, kg, meter).
Compound Units: Combination (1 Dozen = 12 pcs).

📍 Path: Inventory Info → Units of Measure

🔷 5. Alternate Units

Used when a stock item is sold in more than one unit.
- Example: Oil sold in liters and milliliters.

🔷 6. Defining Pricing Parameters

Standard Cost: Expected purchase cost.
Standard Selling Price: Default selling price.
Rate of Duty: Tax or duty rate.
MRP: Maximum retail price.

These are set while creating stock items.

🔷 7. Godowns (Warehouses)

Create, Alter, Display Godowns.
Allocate items to different godowns for tracking.

📍 Path: Inventory Info → Godowns → Create

🔷 8. Inventory Voucher Types & Transactions

Types:
- Purchase Order (Alt + F4)
- Sales Order (Alt + F5)
- Receipt Note
- Delivery Note
- Rejection Inward/Outward
- Stock Journal
- Physical Stock

📍 Path: Gateway → Inventory Vouchers

🔷 9. Inventory in Accounting Vouchers

While making accounting entries, inventory details (items, quantities, rate) can be added.

🔷 10. Re-Order Level

Minimum stock quantity after which reorder is needed.

📍 Path: Set in Stock Item → Reorder level & quantities.

🔷 11. Tracking Numbers

Used to link inventory vouchers (delivery note, receipt note) with orders.

🔷 12. Batch-Wise Details

Track stock by batch number (used in medicine, cosmetics).
Can also record expiry dates.

🔷 13. Additional Cost Details

Add freight, labor, insurance to item cost without creating separate ledgers.

🔷 14. Bill of Materials (BOM)

List of raw materials needed to manufacture a finished product.
Useful for manufacturing industries.

📍 Path: Inventory Info → Stock Items → Create → Set BOM = Yes

🔷 15. Cost Estimation

Estimate production cost using BOM + additional costs.

🔷 16. Price List & Price Levels

Price List: Set prices for different items.
Price Levels: Create multiple levels like Retail, Wholesale, Distributor.

📍 Path:
Inventory Info → Price Levels → Create

Can be used while creating invoices.

🔷 17. Zero Valued Entries

Enter items with zero price (samples, free items).

🔷 18. Actual vs Billed Quantity

Sometimes billed quantity ≠ actual quantity.
- Example: Supply 95 units, bill for 100.

📊 REPORTS

🔷 Inventory Reports

Stock Summary – All stock quantity & value.
Inventory Books:
- Stock Item
- Group Summary
- Stock Transfers
- Physical Stock Register
Movement Analysis – Item-wise or party-wise movement.

🔷 Stock Analysis Reports

Stock Group Analysis
Stock Item Analysis
Stock Category Analysis
Ageing Analysis – Shows old stock.

🔷 Order Reports

Sales Order Book
Purchase Order Book
Order Summary
Pending Bills

🔷 Statements

Godown Statement – Item-wise stock in each godown.
Stock Category Statement
Stock Query
Reorder Status

🚨 Exception & Special Vouchers

🔷 Exception Reports

Negative Stock
Negative Ledgers
Overdue Receivables
Overdue Payables

🔷 Special Vouchers

Memorandum Vouchers – Not posted in accounts.
Optional Vouchers – Temporary; can be made regular later.
Post-Dated Vouchers – Appear only on future date.
Reversing Journals – Auto-reverses on next day.

📌 Summary

This unit teaches full Inventory Management in Tally, including:

Creating stock records
Managing pricing & batches
Handling godowns & costing
Generating detailed stock reports
Using advanced vouchers

unit 5

Here is a complete and simple explanation of UNIT – V from the MCU BCA Tally Syllabus. This unit focuses on printing, security, backup, export-import, internet features, and data management in Tally.

✅ UNIT – V: Advanced Utilities & Data Management in Tally

🔷 1. Cheque Printing

Allows you to print cheques directly from Tally.
You must configure the cheque format for each bank.

📍 Path:
Gateway of Tally → Banking → Cheque Printing

✅ Requirements:

Enable cheque printing in Bank Ledger.
Configure dimensions: Cheque width, height, name position, etc.

🔷 2. Common Printing Options

Available while printing any report/voucher:

Print preview
Print title/header/footer
Set printer settings
Include date/time, page numbers

📍 Example: Ctrl + P (Print) on any screen → Configure

🔷 3. Different Printing Formats

You can choose to print:
- Invoice Format (Simple/Modern)
- Accounting Format
- Tax Invoice (GST)

You can also customize fields shown while printing.

🔷 4. Multi-Account Printing

Print multiple accounts/reports together:

All ledgers
All group summaries
All outstanding reports

📍 Path:
Gateway → Multi Account Printing

🔷 5. Dynamic / Report Specific Options

Options appear depending on which report is open.
For example:
- In Trial Balance: you get option for closing balances
- In Stock Summary: option for show opening/closing qty

These options are context sensitive.

🔐 Security & Control Features

🔷 6. Creating Group Company

Combine two or more companies into one for viewing combined reports.
📍 Path:
Company Info → Create → Group Company

Use when:

A business runs multiple branches or units.

🔷 7. Tally Vault

Provides password-protected encryption of data.
Even the company name is hidden.

📍 Path:
Company Info → Create Company → Enable Tally Vault

🔷 8. Security Control

Enable to set user-level permissions.

📍 Path:
F11 → Enable Security Control → Yes

Then define:

Admin
Data Entry Operator
Auditor (limited access)

🔷 9. Tally Audit

Used to track all changes made by different users.
Especially useful for auditors to review edits.

📍 Path:
Gateway → Display → Statement of Accounts → Tally Audit

💾 Data Management

🔷 10. Back-up & Restore

Backup: Save your company data.
Restore: Retrieve saved data.

📍 Path:
Company Info → Backup / Restore

🔷 11. Split Company Data

Split large company data into financial years.
Useful for speed and file size control.

📍 Path:
Gateway → Alt+F3 → Split Company Data

🔷 12. Export & Import of Data

Export data to XML, Excel, or HTML.
Import from another company or from Excel.

📍 Path:
Gateway → Import/Export

Export uses:

Create reports for external use.
Migrate data.

🔷 13. ODBC Compliance

Tally supports ODBC (Open Database Connectivity).
Allows data to be accessed from external software like MS Excel or databases.

📍 Example Use:
In Excel:
Data → Get External Data → From Other Sources → From ODBC

🌐 Internet and Online Features

🔷 14. Use of E-mail

Send invoices, reports, vouchers through e-mail.

📍 While viewing report → Press Alt + M to e-mail.

Set-up your e-mail settings in Tally configuration first.

🔷 15. Internet Publishing / Upload

Tally supports web publishing of reports to a website or FTP.

Note: Advanced feature – rarely used in small businesses.

🔷 16. Web Browser & Online Help

You can open Tally’s help website from within the software.

📍 Use:
Ctrl + K (Help Menu)

🔷 17. Re-write Data

Used when data is corrupted or not appearing properly.
Rebuilds company data to remove errors.

📍 Path:
Gateway → Alt+F3 → Rewrite

📝 Summary of UNIT – V

Feature	Purpose
Cheque Printing	Print bank cheques directly from Tally
Multi-Account Printing	Print multiple ledgers/reports at once
Group Company	Combine companies into one report
Tally Vault	Password-protected data
Security Control	User-level access rights
Tally Audit	Track user changes
Back-up & Restore	Save and retrieve data
Split Company	Split data by financial years
Export / Import	Move data in/out of Tally
ODBC	Share data with other programs
E-mail	Send documents directly
Online Help	Access support
Rewrite Data	Fix corrupted data

UNIT - I Tally configuration & INI setup, data directory & folders configuration, single & multiple user, Tally screen components, mouse / keyboard conventions & key, combinations, switching between screen areas, quitting Tally. Maintaining company data, basic company details, create/alter/select/load/close a company, chart of accounts, company features, configuration.

UNIT – II Create, Alter & Display Groups and Ledgers, All accounting voucher types and transactions, Create and Alter new Voucher type, Item and Account Invoice transactions, Excise Invoice, Export Invoice, Transactions using Bill-wise details Create, Alter & Display Cost Centre and Cost Categories, Cost centre& Cost Category allocation in voucher entry, Creating Cost centre Class, Invoice entry in a Class situation, Create, Alter & Delete Foreign Currencies, Voucher entry using foreign currency, Bank Reconciliation, Interest calculations using simple &advance parameters, Interest calculations on outstanding balances &on invoices, Use of voucher class, adjustment of interest, Creation of voucher class, Invoice entry in a class situation.

UNIT – III Create, Alter & Delete Budgets for groups, ledgers & cost centres, Defining credit limit & credit period, Display Budgets & variances, Create, Alter & Delete a scenario. Enabling Job Costing in Tally, Master creation & configuration for Job costing, Creation of Voucher type & Voucher class for Stock Transactions, Creation of Transfer journal for transfer of stock between godowns, Consumption journal Transactions, payment voucher, Godown summary Report, Job Work Analysis, Material consumption summary. Reports like balance sheet, Profit & Loss account, Ratio analysis, Trial Balance. Accounts books like cash/bank book, All ledgers, Group summary &vouchers, Sales, purchase & journal registers, Cost centre& category summary, Cost centre breakup, ledger & group breakup,outstanding receivables MCU BCA Syllabus Bachelor of Computer Applications (BCA)-2020 Page 103 Dr C P Agrawal &payables, interest receivable &payable, Statistics, Cash & Fund flow, Day book, List of Accounts, Reversing Journals, optional vouchers, post-dated vouchers.

UNIT – IV Create, Alter & Display Stock Groups and Stock Items, Stock item behavior using costing and market valuation method, other behavior like treating all sales as new manufacture, treating all purchases as consumed, treating all rejections inward as scrap, ignoring negative balances, Treating difference due to physical counting, Create, Alter & Display Stock categories, Create, Alter, Display simple & compound units of measures, Stock items using alternate units, Defining standard cost & selling price, Defining Rate of duty, Defining MRP, Create, Alter & Display Godowns, Allocation of items to the Godowns, All inventory voucher types and transactions, Inventory details in accounting vouchers, Defining re-order level, Transactions using tracking numbers, Use of batch-wise details in voucher, Additional cost details in vouchers, Creating Bill of material, Cost estimation, Creating Price list &defining Price levels, invoice using Price list, Zero valued entries, Transactions in case of Different actual & billed quantities. Reports like Stock summary, Inventory books like Stock item, Group summary, Stock transfers, Physical stock register, Movement analysis, Stock group & item analysis, stock category analysis, Ageing analysis, Sales order & Purchase order book, Statement of inventory related to Godowns, categories, stock query, Reorder status, Purchase & Sales order summary, Purchase & Sales bill pending, Exception reports like negative stock & ledger, overdue receivables& payables, memorandum vouchers, optional vouchers, post-dated vouchers, reversing journals.

UNIT – V ChequePrinting, Common printing options,Different printing formats, Multi-Account printing, Dynamic- Report specific options. Creating Group Company, Use of Tally vault, Using Security control &defining different security levels,Use of Tally Audit. Back-up & Restore, Splitting company data, Export & import of Data, ODBC compliance, use of E-mail, Internet publishing, Upload, web browser & online help, Re-write data.

reference:tallyschool

Tally ERP 9 Notes for BCA | MCU Syllabus 2025 | Unit I to V Explained