Tally ERP 9 Notes for BCA | MCU Syllabus 2025 | Unit I to V Explained

1. Before You Begin to Install TallyPrime:

1. System Requirements:

Ensure your computer meets the minimum system requirements for TallyPrime. You can find these on the Tally Solutions website or within the installer itself. Crucially, you’ll need a 64-bit operating system as TallyPrime no longer supports 32-bit systems.

2. Backup:

It’s highly recommended to create a complete backup of your existing data (if applicable) before installing any new software.

3. Internet Connection:

An active internet connection is necessary for downloading the installer and activating your license.

4. Tally.ERP 9 Upgrade:

If you’re upgrading from Tally.ERP 9, refer to the specific upgrade process documentation provided by Tally Solutions.

2. Downloading the Installer:

Visit the Tally Solutions Download Page: Go to the official Tally Solutions download page.

Choose the Installer: Select the latest version of the TallyPrime installer file compatible with your operating system (Windows, macOS, etc.). Double-check the system architecture (32-bit or 64-bit) to ensure compatibility.

3. Running the Installer:

Locate the Downloaded File: Once downloaded, locate the installer file (usually named “tallyprime.exe” or similar).

Start the Installation: Double-click the installer file to launch the setup process.

Welcome Screen: You’ll be greeted by a welcome screen. Follow the on-screen instructions provided by the installation wizard.

4. Installation Options:

New Installation: Choose this option for a fresh installation of TallyPrime on your system.

Update (if applicable): For users upgrading from Tally.ERP 9, you might see an update option if a compatible upgrade path exists. This preserves your existing data during the upgrade process.

5. License Agreement:

Read and Accept: Carefully review the license agreement presented by the installer. Click “Accept” if you agree to the terms and conditions.

6. Installation Configuration:

Installation Folder: Select the desired folder where you want to install TallyPrime. The default installation location is usually displayed.

Desktop Shortcut (Optional): Choose whether to create a desktop shortcut for easy access to TallyPrime after installation.

7. Confirmation and Installation:

Review Settings: Double-check the chosen installation folder and other settings before proceeding.

Start Installation: Click the “Install” button to begin the installation process. The installer will download and install the necessary files.

Installation Progress: Monitor the progress bar as the software is installed on your system.

8. License Activation:

License Details: Once the installation finishes, you’ll need to configure your TallyPrime license. Enter your valid TallyPrime license details when prompted.

Activation Methods: You might be offered online or offline activation methods depending on your internet connectivity and license type.

9. Launch TallyPrime:

Start the Application: After successful license activation, you should have the option to launch TallyPrime directly from the installation wizard.

Additional Notes:

The specific installer interface and options might vary slightly depending on the downloaded version and your operating system.

Consult the official Tally documentation or support resources for detailed instructions and troubleshooting assistance specific to your situation.

Consider seeking professional guidance from a qualified Tally consultant if needed, especially for businesses with complex configurations or requiring data migration from older versions.

By following these steps and considering the additional notes, you should be able to successfully install TallyPrime on your system and start exploring its functionalities.

1. Printing Invoices in TallyPrime:

1. Open the Invoice:

Navigate to the specific sales voucher (invoice) you want to print. You can access this through various routes, such as the Sales Register or directly searching for the voucher.

2. Print Menu:

Access the print options in two ways:

Keyboard Shortcut: Press Ctrl+P on your keyboard.

Right-Click Menu: Right-click anywhere on the invoice screen and select “Print”.

3. Print Preview (Optional):

Click “Preview” (F9) to view a digital preview of the invoice before printing.

Use the preview window to zoom in/out, adjust page breaks, and verify the layout.

4. Configure Printing Settings (Optional):

Click “Configure” (C) to access various printing settings.

Common options include:

Number of Copies: Specify how many copies of the invoice you want to print.

Printer Selection: Choose the desired printer from the available options.

Company Details: Configure how company information appears on the invoice (logo, address etc.).

Show Previous & Current Balances: Display the customer’s previous and current account balance on the printed invoice.

5. Print Confirmation:

Once satisfied with the preview and settings, click “Print” (P) to initiate printing.

2. Printing Reports in TallyPrime:

1. Locate the Report:

Navigate to the desired report you want to print. This can involve accessing various report menus depending on the report type (e.g., Statutory Reports, Inventory Reports, etc.).

2. Print Options:

Similar to invoices, access the print options through:

Keyboard Shortcut: Press Alt+P on your keyboard.

Right-Click Menu: Right-click anywhere on the report screen and select “Print”.

3. Print Preview (Optional):

Use the “Preview” (F9) option to view the report layout before printing. You can adjust zoom and page breaks if required.

4. Configure Printing Settings (Optional):

Click “Configure” (C) to access specific report-related settings. These might include:

Date Range Adjustment: For reports involving specific periods, you can define the date range to be printed.

Filtering Options: Some reports allow you to filter data further before printing (e.g., by account group, stock group etc.).

Presentation Options: You might be able to modify report presentation aspects like font size or column width.

5. Print Confirmation:

After reviewing the preview and configuring settings, click “Print” (P) to print the report.

Additional Tips:

Utilize frequently used print options conveniently through assigned function keys:

F5: Set the number of copies to be printed.

F6: Change or configure the printer settings.

F7: Modify the title and subtitle displayed on the printed document.

Alt+F7: Configure company details to be printed on the report.

Save Report as PDF: Explore the option to export specific reports as PDF files for digital sharing or archiving. This option might be available within the “Export” menu (Alt+E).

Refer to Documentation: For detailed instructions and understanding specific functionalities related to different reports or invoice formats, consult the official TallyPrime documentation or support resources.

By following these steps and considering the additional tips, you can efficiently print invoices and reports in TallyPrime, ensuring clear and well-documented records for your business.

How to Use Keyboard Shortcuts in TallyPrime: 4 Easy Ways

1. General Navigation:

Ctrl + Home: Move to the first field or first line.

Ctrl + End: Move to the last field or last line.

Tab: Move to the next field.

Shift + Tab: Move to the previous field.

F1: Access Help (context-sensitive based on the current screen).

F2: Edit the current field.

F4: Close the current screen.

Alt + F4: Exit TallyPrime (confirm with a pop-up window).

Ctrl + O: Open an existing Tally.TDP file (data file).

Ctrl + S: Save the current voucher or report.

Ctrl + Z: Undo the last action.

Ctrl + Y: Redo the last action (if possible).

Ctrl + A: Select all data in the current field or screen.

2. Data Entry and Manipulation:

Ctrl + Alt + R: Rewrite data in the current field.

F12: Configure options for the current field or screen.

Enter: Move to the next line or field (depending on the context).

Up/Down Arrow Keys: Navigate through entries in a list or table.

Delete: Delete the selected characters or data.

Backspace: Delete the character before the cursor.

3. Vouchers and Reports:

Ctrl + G: Switch to the “Go To” feature to access various reports, create masters, and vouchers.

Alt + F1: Access context-sensitive help related to the current voucher or report.

Ctrl + F2: Calculate totals in the current voucher (if applicable).

Ctrl + P (Invoices): Print the current invoice.

Alt + P (Reports): Print the current report.

F9: Open a preview of the current invoice or report before printing.

Ctrl + E: Export the current voucher or report (depending on available options).

4. Additional Shortcuts:

Spacebar: Mark or unmark an option in a checkbox field.

Esc: Cancel the current action or close a pop-up window.

F5: Set the number of copies to print (within the print preview window).

F6: Change or configure the printer settings (within the print preview window).

F7: Modify the title and subtitle displayed on the printed document (within the print preview window).

Alt + F7: Configure company details to be printed on the report (within the print preview window).

Benefits of Using Keyboard Shortcuts in TallyPrime:

Increased Efficiency: Mastering keyboard shortcuts allows for quicker navigation and data entry, saving you time compared to using the mouse for every action.

Improved Accuracy: Shortcuts minimize the risk of errors that might occur while clicking through menus with a mouse.

Enhanced Workflow: Streamlined navigation and data manipulation contribute to a smoother overall workflow within TallyPrime.

Finding More Shortcuts:

Tally Help: Explore the official Tally Help resources or documentation for a comprehensive list of keyboard shortcuts categorized by functionality.

Contextual Help (F1 Key): Press F1 within specific screens or fields to access context-sensitive help, which often includes relevant keyboard shortcuts.

By incorporating these keyboard shortcuts into your workflow, you can unlock the full potential of TallyPrime and manage your business finances with greater efficiency and accuracy.

1. Prerequisites for Creating a Group Company:

Ensure all member companies (sister concerns or branches) you want to include in the group have already been created in TallyPrime.

Verify that the member companies have:

Same Base Currency Symbol: This ensures consistent financial reporting across the group. You can check this in the Company Creation/Alteration screen for each member company.

Uniform Books/Charts of Accounts: Corresponding ledgers (accounts) should have the same names across all member companies for accurate consolidation of accounts and Management Information System (MIS) reports.

2. Steps to Create a Group Company:

1. Load Member Companies:

Press Alt + F3 (Select Company) to open the “Select Company” screen.

Load the individual member companies you want to include in the group company. You can select multiple companies using the Shift or Ctrl key while clicking.

2. Open Group Company Creation Screen:

Press Alt + K (Company) to access the “Company” menu.

Select Create.

In the “Company Creation” screen, press Alt + R (Group Company) to switch to the Group Company creation mode.

3. Enter Group Company Details:

In the “Company Creation” screen, fill in the following details for the group company:

Name: Enter the desired name for your group company.

Mailing Name: Specify the mailing address for the group company (optional).

You can leave other fields like Address and Opening Balance blank for now.

4. Select Member Companies:

In the “Member Companies” field, a list of loaded companies will be displayed.

Select the checkboxes next to all the member companies you want to include in the group.

5. Save and Accept:

Press Ctrl + A or click the “Accept” button to save and create the group company.

3. Additional Notes while creating a Group Company in TallyPrime:

You can access and manage the group company like any other company in TallyPrime. It will not contain any initial transactions on its own.

To consolidate financial data and generate group reports, you’ll need to utilize TallyPrime’s consolidation features.

Benefits of Creating a Group Company in TallyPrime:

1. Consolidated Financial Reporting:

View the combined financial performance of all member companies under one umbrella, providing a holistic view of the group’s financial health.

2. Improved MIS Reports:

Generate reports that analyze the group’s overall performance across various aspects, aiding strategic decision-making.

3. Centralized Control:

Manage and monitor the financial activities of all member companies from a single platform.

1. Prerequisites for viewing consolidated financial data:

Ensure you’ve already created a group company in TallyPrime that includes all the member companies you want to consolidate. Refer to the previous guide on creating a group company in TallyPrime if needed.

2. Viewing Consolidated Financial Statements:

1. Load the Group Company:

Press Alt + F3 (Select Company) to open the “Select Company” screen.

Load the group company you created for consolidation.

2. Access Financial Statements:

Navigate to the financial statements you want to view for the consolidated data. Common options include:

Balance Sheet: Press Alt + F1 (Balance Sheet).

Profit & Loss Account: Press Alt + F2 (Profit & Loss).

3. Consolidated View:

By default, TallyPrime displays the consolidated financial data for the group company. This incorporates the combined information from all member companies included in the group.

4. Analyzing Data (Optional):

Utilize the features within the report view to analyze the consolidated data:

Comparative Analysis: Compare the current period’s consolidated data with previous periods to identify trends.

Drill Down (if applicable): Some reports might allow you to drill down into specific accounts or groups for a more granular analysis.

Exporting Reports: Export the consolidated reports to formats like Excel for further analysis or sharing (if available).

3. Comparing with Member Companies (Optional):

1. Access Member Company List:

While viewing the consolidated financial statement in the group company, press Alt + N (Member Companies).

2. View Individual Statements:

A list of member companies included in the group will be displayed.

Select a specific member company to view its individual financial statements for comparison.

Additional Tips for Consolidated Financial Data of Group Companies in TallyPrime:

1. Consolidated Journal Entries:

You can access the consolidated journal entries for the group company to understand the underlying transactions contributing to the consolidated financial statements.

2. Consolidation Reports:

While TallyPrime primarily focuses on consolidated financial statements, some third-party add-ons might offer more specialized consolidation reports for in-depth analysis (consult authorized Tally service providers for details).

Benefits of Viewing Consolidated Data:

1. Improved Decision-Making:

Gain a holistic view of your group’s financial performance, enabling better-informed strategic decisions.

2. Performance Monitoring:

Track the overall profitability, liquidity, and solvency of your entire business group.

3. Performance Comparison:

Compare the consolidated performance with individual member companies to identify areas for improvement.

By following these steps and exploring the available functionalities, you can effectively utilize TallyPrime to view and analyze the consolidated financial data of your group companies, ensuring a clear understanding of your overall business health.

Steps to Alter the Group Company:

1. Access Company Alteration:

Press Alt + K (Company) to access the “Company” menu.

Select Alter.

2. Select Group Company:

In the “Company Alteration” screen, a list of companies will be displayed.

Select the group company you want to modify from the list.

3. Modify Details (Optional):

You can edit the following details for the group company (if needed):

Name: Change the name of the group company.

Mailing Name: Update the mailing address for the group company (optional).

You can leave other fields like Address and Opening Balance unchanged unless necessary.

4. Manage Member Companies:

This is the crucial aspect of altering a group company:

1. Add Members:

In the “Member Companies” field, a list of companies will be displayed. Any companies currently included in the group will be marked.

Select the checkboxes next to all the additional member companies you want to include in the group.

2. Remove Members:

If you want to remove any existing member companies from the group, uncheck the corresponding checkboxes next to their names in the “Member Companies” list.

Important Note: Removing a member company can have implications for previous consolidated data. It’s recommended to consult an accounting professional or Tally support resources before removing members, especially if you rely on historical consolidated reports.

3. Save and Accept:

After making the necessary changes, press Ctrl + A or click the “Accept” button to save the alterations to the group company.

Additional Considerations:

1. Impact on Consolidated Data:

Altering member companies in a group can affect previously generated consolidated reports. You might need to regenerate consolidated reports after modifying the group composition.

2. Data Backup:

It’s always advisable to create a data backup before altering a group company, especially if you plan to remove members, to ensure you have a recoverable state in case of unforeseen issues.

Benefits of Altering a Group Company in TallyPrime:

1. Maintain Updated Information:

Keep the group company details and member companies list current to reflect any changes within your business structure.

2. Consolidation Flexibility:

Add or remove member companies from the group as needed to adapt to evolving business needs and ensure accurate consolidated reporting.

By following these steps and considering the additional points, you can effectively alter group companies in TallyPrime, ensuring your consolidated financial data reflects the most recent structure of your business group.

Remember to consult relevant resources for guidance on managing consolidated data after altering the group composition.

UNIT - I Tally configuration & INI setup, data directory & folders configuration, single & multiple user, Tally screen components, mouse / keyboard conventions & key, combinations, switching between screen areas, quitting Tally. Maintaining company data, basic company details, create/alter/select/load/close a company, chart of accounts, company features, configuration.

 UNIT – II Create, Alter & Display Groups and Ledgers, All accounting voucher types and transactions, Create and Alter new Voucher type, Item and Account Invoice transactions, Excise Invoice, Export Invoice, Transactions using Bill-wise details Create, Alter & Display Cost Centre and Cost Categories, Cost centre& Cost Category allocation in voucher entry, Creating Cost centre Class, Invoice entry in a Class situation, Create, Alter & Delete Foreign Currencies, Voucher entry using foreign currency, Bank Reconciliation, Interest calculations using simple &advance parameters, Interest calculations on outstanding balances &on invoices, Use of voucher class, adjustment of interest, Creation of voucher class, Invoice entry in a class situation.

 UNIT – III Create, Alter & Delete Budgets for groups, ledgers & cost centres, Defining credit limit & credit period, Display Budgets & variances, Create, Alter & Delete a scenario. Enabling Job Costing in Tally, Master creation & configuration for Job costing, Creation of Voucher type & Voucher class for Stock Transactions, Creation of Transfer journal for transfer of stock between godowns, Consumption journal Transactions, payment voucher, Godown summary Report, Job Work Analysis, Material consumption summary. Reports like balance sheet, Profit & Loss account, Ratio analysis, Trial Balance. Accounts books like cash/bank book, All ledgers, Group summary &vouchers, Sales, purchase & journal registers, Cost centre& category summary, Cost centre breakup, ledger & group breakup,outstanding receivables MCU BCA Syllabus Bachelor of Computer Applications (BCA)-2020 Page 103 Dr C P Agrawal &payables, interest receivable &payable, Statistics, Cash & Fund flow, Day book, List of Accounts, Reversing Journals, optional vouchers, post-dated vouchers.

 UNIT – IV Create, Alter & Display Stock Groups and Stock Items, Stock item behavior using costing and market valuation method, other behavior like treating all sales as new manufacture, treating all purchases as consumed, treating all rejections inward as scrap, ignoring negative balances, Treating difference due to physical counting, Create, Alter & Display Stock categories, Create, Alter, Display simple & compound units of measures, Stock items using alternate units, Defining standard cost & selling price, Defining Rate of duty, Defining MRP, Create, Alter & Display Godowns, Allocation of items to the Godowns, All inventory voucher types and transactions, Inventory details in accounting vouchers, Defining re-order level, Transactions using tracking numbers, Use of batch-wise details in voucher, Additional cost details in vouchers, Creating Bill of material, Cost estimation, Creating Price list &defining Price levels, invoice using Price list, Zero valued entries, Transactions in case of Different actual & billed quantities. Reports like Stock summary, Inventory books like Stock item, Group summary, Stock transfers, Physical stock register, Movement analysis, Stock group & item analysis, stock category analysis, Ageing analysis, Sales order & Purchase order book, Statement of inventory related to Godowns, categories, stock query, Reorder status, Purchase & Sales order summary, Purchase & Sales bill pending, Exception reports like negative stock & ledger, overdue receivables& payables, memorandum vouchers, optional vouchers, post-dated vouchers, reversing journals. 

UNIT – V ChequePrinting, Common printing options,Different printing formats, Multi-Account printing, Dynamic- Report specific options. Creating Group Company, Use of Tally vault, Using Security control &defining different security levels,Use of Tally Audit. Back-up & Restore, Splitting company data, Export & import of Data, ODBC compliance, use of E-mail, Internet publishing, Upload, web browser & online help, Re-write data.

reference:tallyschool